Q: What is a group mail address?
A: A single mail address that when added to an email will automatically send the message to a group of recipients. It means you do not have to type in all of the email addresses each time.
I was recently asked how to set up a group email address in Outlook. The person requesting this wanted an easy way to send a message to all of the trustees rather than have to collect all of the email addresses together on the to: line of the mail form in Outlook.
While it is certainly possible to both set up and use a group email address, if your mail is not running on an exchange server, or Outlook 365 (which uses a shared area in the cloud) then nobody else can benefit from having a group mail address.
Why is that important?
Continue reading Group Email Addresses
I mentioned a month ago that I had turned on Spam Assassin in the hosting for my personal email account. This continues to work very well, reducing the burden of filtering out spam messages. It is not 100% foolproof, but it does catch a lot of them.
I use four mechanisms now.
1). Turn on Spam Assassin in the control panel.
2). Create an account filter (affects all mail coming into your domain), to automatically delete mail that achieves 7 plus symbols in the spam bar (it is written like this +++++++). Anything scoring 7 or more is definitely spam.
3). Create a second account filter that will send any messages scoring 5 plus symbols in the spam bar (it is written like this +++++) to a specially created account called suspectspam@[mydomain.org.uk]. So all of this suspected spam is sent to a specific mail account that you can periodically check. 5 + symbols generally means highly likely to be spam.
4). In my Outlook account I use ESET Smart Security. For things that escape the spam filter but are clearly spam (I get a lot of pretend newsletters), these are detected and moved automatically.
These four steps have made processing email a lot easier. If this is of interest I can write a short tutorial on it, it is easy to set up. Let me know by making a comment below.
If you use the filtering facilities in your hosting control panel, you can also trap and redirect certain forms of email. This can be quite a powerful tool as well.