Email Server Configuration

Before trying to access email it needs to be set up at the server. You do this by accessing cPanel. The simplest way to get to cPanel is to bring your home page up in a browser and then add “/cpanel” on the end of the URL.

For example: Say your website was called and you could see the home page in your browser, then you would add the text to the end. e.g:

This will open a dialogue box on your screen. Enter your cPanel user name and password to access cPanel. (If you have not got a cPanel username or password, please contact me from your usual email address and I will provide you with that information.

Creating an Email Account

Locate the block of Icons in the area referred to as Email (as shown below).

Configuring email in cPanel

Choose the icon called Email Accounts and click on it. You will see a form pops up. Enter the name of the email account noting that the domain part is already filled in for you.

Automated Password Generation

You may now either create your own password, or get cPanel to create one for you. In the example below I have filled in the name of the email account: “someoneimportant”. Note that you cannot have spaces here, and there are a limited number of symbols you can use in an email address. If your choice is not acceptable the email name will be rejected.

See this item on passwords.

I tend to use machine generated passwords because I have so many of them. I cannot remember them all either, and I have gone beyond the stage of using favoured passwords in multiple locations because of the risk of having one compromised.

In the image below I have clicked on the password generator and have made some changes to the parameters used to create the password. I have increased the length to 14 characters, and have limited the password to letters (upper and lower case) and numbers. I have omitted symbols. Why?

email-config2Some time ago I spent ages setting up an email account using Outlook, it was one of those events where you keep checking the data and something somewhere is wrong, but you cannot figure out what it is. In this case it seemed to be that certain symbols were not acceptable in a password. I never found out which ones they were. The password generator just creates numbers without discrimination, and these numbers are ASCII codes. For each code there is a character.

You may have come across some banking sites that only accept certain symbols and not all symbols. I think in my case it was similar. While it is preferable to have some symbols in a password because it dramatically increases the number of combinations, I have used 14 characters, which as you can see is still a big number. Based on 26 lower case characters, 26 upper case characters and 10 numbers = 62 possibilities for each of 14 characters. This gives  29,078,984,349,975 combinations. If a bored hacker wanted to get into my account and could try each combination at the rate of 10 a second it would take up to 92,000 years to crack the password using a Brute Force Approach.

Take a note of the password and check the box that says I have copied this password in a safe place and then click on use password.

Email configuration

By default you have an email box size of 250MB. As this mail box is for temporary storage of mail messages before you download them this should be more than adequate for a POP3 email account.

Finally click on Create an Account to create the account on the server. That completes this process, you can now set up the mail client or use WebMail to access the mailbox.

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